Take Five Enterprise is a thoroughly effective, full-featured accounting solution that harnesses the power of Microsoft Windows to get pivotal management data to you quickly. It uses standard 0SF file formats, which means it can be easily linked to other industry-standard packages, and can be customised by third-party developers. This means that you can access your information in a format relevant to your company.

Building Blocks of Knowledge
Sales Ledger
Purchase Ledger
Stock Control/ Invoicing
Nominal Ledger
Sales Order Processing
Purchase Order Process
Scope Enquiry System
Multi-Currency
Intrastat
Sales Analysis
Built-In Forms Designer
Backup Support
Oil Module

Building Blocks of Knowledge

Take Five Enterprise is designed to grow as your company grows. Additional modules provide you with business tools, information and knowledge as you need them. Take Five Enterprise is tuned in to your exact business requirements, helping you to increase productivity as your needs change.

A 32 bit Windows design makes information processing efficient and easy to understand and learn. Upgrading from other systems or from DOS Take Five is a simple and logical procedure. Context sensitive Scope Enquiries and help filed make day to day processing quick and efficient.

Enterprise Starter Pack Includes:

Sales Ledger
Purchase Ledger
Service Invoicing
Nominal Ledger
System Manager
Scope Enquiries
Forms Designer
Cash Book & Bank Reconciliation

Optional Modules Include:

Stock ( Including Stock Invoicing, Stock Take, BOM, & Multi Stock Location
Sales Order Processing & Quotations
Purchase Order Processing

Sales Ledger

Take Five Enterprise sales ledger allows you to keep customer records and record transactions for each customer. Service or service type invoices and credit notes can be entered and printed for each customer as well as debits/credits and receipts/receipt reversals.Our forms designer allows for high flexibility in design of invoices, sales orders, etc to allow you to suit your customers requirements.

All customer records have notepad and budget/target facilities as well as hot links to documents created in other Windows products. Account set up is simplified with default entries available for all key fields. Transaction history can be maintained for up to 99 periods. Invoices can be posted individually directly to the sales ledger, or in batch and can be updated without printing (with the option of printing at a later stage). If required customer accounts can be in any currency. Ask us for details on helping to guide your customers through Euro conversion.

Need to know how what a customer ordered yesterday? How many of a certain product are on active purchase or sales orders? Drill down though the sales ledger using Scope enquiries to find summary and detailed information on sales transactions , by customer, by product , by sales order, by sales rep', by customer type , plus many more search criteria.Take Five gives you helpful information in seconds.

Purchase Ledger

The basic purchase ledger in Enterprise Starter Pack module allows you to keep supplier records and keep transactions for each supplier in history. Service invoices and credit notes can be entered for each supplier as well as debits/credits and receipts/receipt reversals. Enterprise's purchase ledger, contains a helpful GRNI systems to track the value of goods received, but which have not yet been invoiced by your supplier. Helping to track the value of your purchase accruals. Purchase transaction history can be maintained for up to 99 periods. Integration of purchase ledger with stock and cash book, provides efficient processing and meaningful information.

The following modules may be added to the basic package to provide even more functionality:

Stock Control & Stock Invoicing
Purchase Order Processing
Multi-Currency
Intrastat

Invoices can be registered (waiting for authorisation) and posted in batch or direct to supplier accounts. Payment processing features an "onscreen cheque" with the option of entering allocation details at the same time. Cheque and Remittance Advice printing come as standard and all payments are reflected in the integrated Cashbook.Advance Posting feature lets you proceed with next months accounts while keeping the current month open.

Stock Control / Invoicing

Enterprise has the stock control system that meets a wide variety of needs. Features like multi-stock location, bill of materials and hot links (to other Windows products) come as standard. Valuations available for every stock item include average, latest, service and percentage cost. Once you have the stock module you can use sales and purchase stock invoicing modules. Sales stock invoices automatically decrement your stock. In purchases, you can update stock received from Supplier Invoices or from receiving purchase orders. Using stock invoices in sales and purchases ensures that the correct nominal codes associated with that stock item are used in integrating with your nominal ledger.

Each stock item can have six individual selling prices as well as a fixed discount associated with it. However using the stock discount facility you can have a comprehensive price matrix where every customer can have their own price for every product by defining either a bonus, discount percent or fixed price for a product.

These stock prices features can also be used for eCommerce orders. Stock is also integrated with sales and purchase order processing. Many busy distributors are using Take Five to fulfill sales orders based on delivery route, customer priority, order due date, and available stock. Ask us for reference sites in your area.

Nominal Ledger

The Nominal Ledger (also known as the General Ledger) is used in the preparation of final accounts and in the production of profit & loss accounts and balance sheet. The nominal ledger supports up to 13 periods one of which can be an audit period used for posting auditors adjustments. Postings take place in the form of batches where a batch will not post unless the total debits equal the total credits. Updates from the sales, purchase and cash ledgers are always balanced based on the control codes set up in system manager. In that way your Nominal Ledger is never unbalanced as the double entry rules are always automatically applied.

Each batch can be posted to a specified period, including opening balance postings which can help you to adjust your figures according to audited reports. Also, each batch can be an accruals batch (which will be automatically reversed at month end) or a recurring batch (the batch is retained for posting every month if necessary).The Take Five Financial Report Generator is a powerful tool which allows you to define your own reports for your own specific needs.

Cashbook

The Take Five Enterprise Cashbook makes managing your cash an efficient operation. It automates many of the posting, arithmetic and reconciliation requirements. Each time that you enter either a receipt or a payment through your sales or purchase ledger Take Five automatically registers the cash movement in the bank account. This means that your system is up to date with all cash transactions and genuinely reflects the amount of cash that you have on hand. You can also make postings for things such as interest received or bank charges.

Bank Reconciliation

Bank reconciliation is made even easier by the ability to group lodge a number of transactions together using the Bank Lodgement option. You can quickly select all transactions on a statement with a click of the mouse. If you cannot finalise the statement in one sitting, you can save the unreconciled statement and come back to it later if you wish. You can also force a reconciliation if necessary which means that you don't have to go into another option to enter that bank charge that appears on the statement but has not yet been entered onto the bank account within enterprise.

Sales Order Processing

Enterprise gives you the power to control your Sales Orders. Enterprise supports active, held, credit held, and forward orders. Orders may be amended at picking, despatch, or invoicing stages. Order prices can be fixed at time of order entry or the order can be automatically revalued to current product prices. You must have the stock module to be able to use this module. Order Acknowledgement and Despatch Notes can be designed and printed to your own requirements. Quotes can be converted to orders and new orders created from existing orders at the click of a button.

Purchase Order Process

Enterprise allows the user to enter orders and generate purchase order numbers for purchases from suppliers.Orders are received through the system and Goods Received Notes are generated. Purchase invoices can then be created from the goods received using the GRNI system.The GRNI system also lets you print reports of goods received but not yet invoiced so that you can create a purchase accruals batch in your nominal ledger.

Scope Enquiry System

Take Five Enterprise's 'Scope enquiry system provides a powerful knowledge engine that seeks out and delivers exacting management information in formats that are tailored to your company's needs. By providing drill-down access to any ledger you can track down relevant information quickly and with no fuss. 'Scope is context sensitive within the accounts package so activating 'Scope on a screen referencing a particular account will bring the details for that account into view immediately. 'Scope is read only so it can safely be used at any time without resulting in any unwanted amendments. With 'Scope you can generate your own enquiry and summary formulas, giving you answers to your most frequently asked questions; such as balance on a customers account, invoices which make up that balance, details on a purchase order number, level of a certain stock item in free stock, etc.

Also, scope is not charged per user and can be made available to all workstations on a network. This gives password protected customised knowledge and control to selected non processing users in your business.

Multi-Currency

Take Five Enterprise offers a full Multi-currency module with features which include triangulation as required by the euro. Not only can euro, home and non euroland currencies co-exist in the same ledger, but any account can be converted automatically to euro with a mouse click.

Once you have the multi-currency module all currency gains/losses are calculated and reports can be printed of realised and unrealised gains/losses. The loss or gain is then transferred to the nominal ledger when realised. All stock prices are converted to the currency of the customer or supplier at the time of putting through the transaction.

Intrastat

Intrastat is the statistical information detailing the total value of acquisitions and supplies to and from EC countries. Companies exceeding the published import and export thresholds will be required to provide detailed analysis of imports and exports. Take Five Enterprise's Intrastat module allows you to accumulate the required information and output it in the correct format.

Sales Analysis

The Sales Analysis module gives you the ability to print reports or summaries based on your sales invoices. Typical reports are product by customer, rep by customer, by group by product, customer by product, etc. These reports can be printed for a particular period or for a range of periods, for a particular customer/product or range of customers/products etc.

Built-In Forms Designer

Take Five Enterprise comes complete with its own forms designer to design a non standard layout. Designer allows you to create your own layouts for financial form documents such as invoices, statements and cheques. Using Designer you can specify the position of data items on a page, the font, font size, size and shapes of the boxes around the data, and the number of lines to print for invoices or similar documents.

Backup Support

Take Five sales, training, technical support and other value added services are provided by an international network of authorised dealers and distributors. Check our dealer listings to find your nearest Take Five systems centre or specialist centre.

Oil Module

Enterprise starter pack with stock, multi-currency, sales analysis and oil module gives a Windows accounting solution and appropriate analysis for oil distribution. The features of Take Five's oil module are aimed at distributors of petrol, kerosene and home heating oil etc. Specific issues for this sector are to track litres of oil to four decimal places of a £ or a Euro, and four decimal places of a litre in the quantity field. Take Five oil module also tracks rebates given from suppliers based on volume sold, and to get meaningful sales analysis of volume and margin.

The oil module allows entry of the VAT inclusive amount in the line value field of an invoice. Enterprise works back, dividing by quantity, to get the line unit value ex VAT and shows the line VAT amount. This is required for when oil is delivered and a rounded up cheque is given.Take Five also allows for third party deliveries and easy look up of customer account codes and delivery addresses. Ask us to arrange a demonstration for you.

Take Five Software

Cashbook

Bank Reconciliation